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The District Administrator shall have overall responsibility for asset management in the District, including the receipt, storage, inventory and disposal of all District supplies and equipment. Supplies and equipment shall be received at the school office and delivered in accordance with established administrative procedures.

Inventories of District property shall be maintained. All items purchased with a value of $500 or greater and a life of three years or more shall be bar coded and stamped with the identifying words, "Property of the Trevor-Wilmot Consolidated Grade School District." All items with a value of $5,000 or greater shall be recorded as fixed assets on the District's financial accounting system.

Any sale of property belonging to and no longer needed by the District shall be authorized at the District's annual meeting. All monies received from the sale of these item or salvage materials will be deposited in the General Fund.

When the Board finds that it is in the best interest of the District to dispose of certain, property, equipment or supplies which may be no longer useful to the District, the Board may direct the District Administrator to dispose of the item(s) valued at $200 or less by making them available on a reasonable basis to any non-profit organization or through a public sale to the highest bidder. He/she cause the information on the sale to be advertised to the public, inviting bids and the closing date of such a sale. Such items are to be sold on an "as-is" basis with the Board and District assuming no responsibility for the item(s). Prior to the disposal of computers, hard drives and other recordable media will be erased or maintained in accordance with open records laws. Non-saleable items shall be disposed for salvage or destroyed.

Textbooks, library books and other instructional materials no longer needed by the District may be disposed of by recycling, incinerating, sale or scrapping. Requests from organizations or individuals for any of such materials will be considered, with first priority begin given to non-profit organizations.


First Reading: May 21, 2013
Second Reading: June 4, 2013
Approved: July 16, 2013
For the Board: Tom Steiner, President; Lynn Jaeger, Vice President;Cole Marshall, Clerk;Bill Barhyte, Treasurer;Dean Troyer, Member