I. Parental Responsibilities

  1. The parent shall secure the immunizations required from available medical sources or shall submit the appropriate request for waiver.
  2. Deadlines which parents/legal guardians must comply with are:
    1. New students who were not enrolled in a Wisconsin school last year must have received at least the first dose of each vaccine which is required for their grade, or submit a waiver by the 30th school day after admission.
    2. New students, as required by their grade level, are to have received the second dose of DTP/DT/Td/DTaP, Hep B, MMR, Varicella (for 13 year olds and older) and polio vaccine by the 90th school day after admission.
    3. Returning students who were enrolled in a Wisconsin school the last year must have received the third and fourth doses of DTP/DT/Td/DTaP, HepB and polio vaccines, if required for their grade, or submit a waiver by the 30th school day after admission of the present year.
      If a child receives the third does of DTP/DT/Td/DTaP or polio after the fourth birthday, further doses of these vaccines are not required, but may be recommended.
  3. Waiver of Immunization Requirements
    Waivers shall be submitted by the parents/legal guardian for the following reasons:
    1. Health Reasons
      Upon certification by a licensed physician that an immunization is or may be unnecessarily detrimental to the health of a student, the requirements for immunization(s) shall be waived by the school.
    2. Personal or Religious Conviction
      Immunization requirements shall be waived by the school upon presentation of a written statement which declares that the student is being raised as an adherent to a religious belief or has a personal conviction which forbids immunization.
  4. Parents must submit the month, day and year for each dose of each vaccine received for students entering school.
  5. The Student Immunization Law allows a 4-day grace period for certain required, age dependent, vaccines. These vaccines include the first dose of MMR vaccine after the first birthday and the dost of DTaP/DT vaccine after the fourth birthday for kindergarten enterers. The 4-day grace period also applies if the third dose of polio is administered after the fourth birthday (a dose 4 days or less before the fourth birthday is acceptable) no further doses are required. The 4-day grace period means a student is compliant with the immunization law if the dose of each of these vaccines was received four days or less before the date it was required.
  6. The parents of any child receiving required subsequent doses of immunization must submit evidence of these doses as they are administered, no later than the deadlines.
  7. Immunization records must be signed by the parent/legal guardian.

II. School Responsibilities

  • The school nurse or school’s designee will request and collect required immunization records.
  • The school nurse will review records, note any missing and/or incomplete Immunizations, unsigned records or needed booster shots.
  • The school nurse will notify parents/legal guardians when student immunization records are incomplete of statutory requirements and of deadlines for completion.
  • The school nurse shall notify in writing the parents/legal guardians who has submitted either written evidence of immunization or a request for waiver within 15 days and 25 school days after being admitted. Notification shall include instruction for complying with immunization requirements, including a list of missing immunizations, the availability of waivers for reasons of health, religion or personal conviction, and an explanation of non-compliance.
    • If the child is a transfer student and the immunization record has not been received, the school nurse will contact the school from which the student transferred to report the missing immunization record and request the sending of the record.
    • The parents/legal guardians of the transfer student will be requested to fill out a new immunization record with needed dates or waiver and their signature if immunization records are late in being transferred or do not arrive from the transfer school by the 30th school day.
  • The school shall notify the District Attorney of the county of any student who fails to present written evidence of completed immunization or a written waiver on the 60th and on the 100th day after being admitted to school.
  • First-time admittees to elementary schools who remain noncompliant 60 days after admission may be excluded from school by the school board, in addition to the report to the District Attorney.
  • The school shall be informed by the parents/legal guardian of subsequent doses of required immunizations received.
  • Failure to comply authorizes the school to notify the District Attorney immediately to seek a court order.
  • The School Board will be informed of these students by the school nurse and the administration.

III. Other Considerations

  1. Histories and Records
    1. The school nurse shall maintain on file the immunization history of each student and any waiver submitted.
    2. Immunization histories shall be updated with information from parents/legal guardian, the County Division of Health and physicians by the school nurse.
    3. The immunization history or record of any student who transfers shall be forwarded to the new school upon request for record transfer.
    4. The school or designee will be responsible for obtaining the health and immunization records for forwarding with other records to the new school.
  2. All suspected cases of diseases covered by the immunization law which occur among students and staff shall be reported immediately by telephone to the County Division of Health.
  3. Should a substantial outbreak of one of the diseases covered by the immunization law occur in school or in the municipality of the school, the Department of Health and Family Services may direct exclusion of any student not immunized. The exclusions shall last until the student is immunized, and/or until the State Department of Health and Family Services determines that the outbreak has subsided. Students may have to wait out the incubation period since vaccines do not provide immediate immunity.


Legal Ref.: Wisconsin State Statutes

 

Section 118.125 [Records]
Section 120.12 (16) [School board duties]
Section 140.05 (16) [Immunization law]
Section 143.14 [Communicable disease]

First Reading: August 4, 2009
Second Reading: August 18, 2009
Approved: August 18, 2009

For the Board of Education: Tom Steiner, President; Lynn Jaeger, Vice President; Cole Marshall, Clerk; Bill Barhyte, Treasurer; Sue Giovanni, Member